cda Employees and Freelance Associates

The cda Organisation Ltd (‘cda’) is committed to protecting and respecting your privacy. This Privacy Policy explains how we use any personal information that we collect about you.


  1. Data we may collect from you

We may collect and process the following data:

  • Job application information, including assessments and references
  • Home address, personal email and personal telephone numbers
  • Next of kin
  • Employment information (e.g. contract, salary, appraisal, training)
  • Freelance contract information, including daily rates
  • Payroll information (e.g. BACS)
  • Salary and benefits information (including pension information)

We gather this Personal Data to allow us to manage our business and our team (‘legitimate interest’)


  1. How we use this data

We use information held about you in the following ways:

  • To consider you for employment or freelance work with us
  • To manage, support and develop your career with us
  • To manage your salary, pension and benefits

Specific elements of Personal Data are disclosed to nominated individuals within cda; typically the individual who carries out your reviews and our Financial Accountant (for payroll and benefits). We will also share specific elements of your Personal Data with the external organisations who provide key services (e.g. our benefits provider). 


  1. Protecting and storing your data

Your Personal Data is held on a secure server in Leeds. Hard copy data is stored under lock and key at our premises in Leeds.

We will keep a record of your Personal Data for the period of your employment or contract with us, or as long as is required for legal, audit or compliance purposes. At the end of this period your data will be destroyed.

This does not affect your right to ask us to delete your data at any time (Section 6).


  1. Third parties

It is cda’s policy only to disclose information to third parties under the following circumstances:

  • As required by law
  • If cda or substantially all of its assets are acquired by a third party
  • When it is in our legitimate interest to do so. For example, when we have a business or commercial reason to use your information which does not go against your rights or freedoms


  1. Protection of children’s information

We do not gather information from individuals under the age of sixteen years.


  1. Your rights

Under applicable data protection laws, you have the right to:

  • Ask what information cda holds about you and why
  • Access any information which identifies you
  • Correct or update any of your data
  • Erase any personal data (or be informed why any particular data cannot be erased)
  • Restrict or object to any particular processing of your personal data
  • Ask us to copy or transfer your personal data to another party
  • Receive notification of any data security breach relating to your personal data
  • Be informed about how cda is meeting its data protection obligations


You have the right to object to cda processing your personal data at any time.

Any queries, requests or complaints concerning the processing of personal data by this website should be sent to cda as follows: The Data Protection Coordinator, The cda Organisation Ltd, Oak House, 1 Limewood Way, Limewood Business Park, Leeds LS14 1AB UK Telephone: +44 (0)113 2733273.

You can also lodge a complaint about our processing of your personal data or an alleged infringement of applicable data protection laws with the competent Data Protection Authority in the EU Member State of your habitual residence or place of work.


  1. Changes to this Privacy Policy

This policy is shaped and governed by English law and reflects the requirements of relevant legislation including the UK Data Protection Act and the EU General Data Protection Regulation 2016/670 (‘GDPR’).

We reserve the right to update this Privacy Policy at any time to improve the completeness and usefulness of this policy.